Terms and Conditions ASTP-Proton Events
Discounts, registration and official confirmation
Registration will be processed in order of receipt. Registration is not valid until an official confirmation letter and invoice are sent by the secretariat. Please note only one discount can be applied to each order.
All payments must be made in Euros and free of all bank and other charges. The online credit card payments will be handled by PayPal and do not incur any charges. Payment must be received before the event. Your participation is only guaranteed after receipt of the registration fee by ASTP-Proton.
Registration made one week or less prior to the event can only be handled by our online credit card payment service. In the events of credit card payment not being possible, proof of payment by bank wire should be sent to the secretariat at least 2 days prior to the event.
Administrative fees related to overdue payments
Additional administrative fees are fixed for overdue payments:
- an administrative fee of € 25 per participant will be due in instances when payment is not received by ASTP-Proton within one month from invoice date;
- an additional administrative fee of € 35 per participant will be due if payment is still not received by ASTP-Proton within three months from invoice date;
- payments that are overdue more than three months will be handed over to a debt collecting agency. All extra costs involved will be for the account of debtor.
Cancelling and refunding your registration fee is possible up to 3 weeks prior to the event. An administration fee of € 95 will be charged in case of cancellation. Please note that refunds are no longer possible after this date. In case you are unable to attend an event for which you registered, a substitute delegate is welcome to take your place at no extra costs.
Cancellation by ASTP-Proton
ASTP-Proton reserves the right to cancel an event. Participants will be offered a choice for a full refund of the participation fee, or to be credited for the equivalent amount for any future ASTP-Proton event within one year. Personal expenses in terms of, for example, travel and/or hotel bookings are not refundable.
ASTP-Proton shall not be liable for damages in relation to cancellation or postponement of events due to causes that are beyond its reasonable control, including (but not limited to) acts of war, acts of terrorism, fire, floods, strikes, transport delays.
ASTP-Proton cannot accept any liability in relation to personal injury or loss of and/or damage to personal belongings of event participants, either during or as a result of the event. These should be covered by your travel or similar insurances.
By registering, the participant gives their written consent to the publication of any pictures or videos taken during the event, including the social programme activities.