Events

/Events
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events

The main focus of ASTP-Proton activities is to provide hands-on meetings for beginning, as well as experienced TTOs and organize a social opportunity for networking and informational exchanges. ASTP-Proton organizes several conferences, training courses, masterclasses and on-site training for our members and other interested participants.

During presentations and discussions, led by experts in technology transfer and knowledge transfer from different parts of the world, participants are given the opportunity to learn, exchange experiences and take part in interactive discussions, role-plays etc. Social events such as trips to science parks and other innovative centres with relevance to the technology transfer sector will be scheduled as well.

Below is the schedule of fees as of 1 January 2017.

EventsRates for membersGroup reduced fee(members)*Rates for non-membersGroup reduced fee (non-members)*CEE reduced fee
(members)**
CEE reduced fee
(non-members)**
Student reduced feeRegistration Status
* From 3rd delegate onwards from one institution.
** The CEE reduction fee applies for registrations from Turkey & CEE countries: Estonia, Latvia, Lithuania, Poland, Czech Republic, Slovakia, Hungary, Slovenia, Romania, Bulgaria, Croatia, Serbia, Bosnia-Herzegovina, Albania, Macedonia, Belorussia, Ukraine and Russia.
Annual conference - early bird€1035€1430Closed
Annual conference€1145€860€1540€1155€830€1115€630Closed
Fall meeting - early bird€1035€1430Open
Fall meeting€1145€860€1540€1155€830€1115€630Open
Masterclass€325€475Closed
Site visit€150€195Open
Training courses - early bird€1250€1905Open
Training courses€1305€978€1960€1470€915€1370€655Open

ASTP-Proton is exempted from charging VAT since 1 January 2011.

Below is the schedule of fees for next year, starting 1 January 2018.

EventsRates for membersGroup reduced fee(members)*Rates for non-membersGroup reduced fee (non-members)*EPLI reduced fee
(members)**
EPLI reduced fee
(non-members)**
Student reduced feeRegistration Status
** Eurostat Price Level Index: discount based on national purchasing power according the official EU/eurostats indices of purchasing power for 2016: http://ec.europa.eu, GDP per capita at current market prices – for countries with an official price level index below 80. This includes: Albania, Bosnia-Herzegovina, Bulgaria, Croatia, Estonia, Greece, Hungary, Latvia, Lithuania, Macedonia, Moldova, Montenegro, Poland, Portugal, Romania, Serbia, Slovakia, Turkey and Ukraine.
Annual conference - early bird€1080€1485Closed
Annual conference€1180€885€1585€1190€865€1150€650Closed
Fall meeting - early bird€1080€1485Closed
Fall meeting€1180€885€1585€1190€865€1150€650Closed
Masterclass€325€475Closed
Site visit€155€200Closed
Training courses - early bird€1290€1940Open
Training courses€1350€1012.50€2000€1500€945€1410€675Open
* From 3rd delegate onwards from one institution.
** The CEE reduction fee applies for registrations from Turkey & CEE countries: Estonia, Latvia, Lithuania, Poland, Czech Republic, Slovakia, Hungary, Slovenia, Romania, Bulgaria, Croatia, Serbia, Bosnia-Herzegovina, Albania, Macedonia, Belorussia, Ukraine and Russia.

ASTP-Proton is exempted from charging VAT since 1 January 2011.

Events terms and conditions

Official confirmation
Your registration will be processed in order of receipt. It is not valid until an official confirmation letter and invoice are sent by the ASTP-Proton secretariat.

Payments
All payments must be made in euros and free from all bank and other charges. Online credit card payments will be handled by PayPal and do not incur any charges. Payments involving a paper invoice and bank wire incur an administrative fee of €25. Payments must be received before the event. Your participation is only guaranteed after receipt of the registration fee by ASTP-Proton.

Registrations made one week or less before the event can only be handled by our online credit card payment service. In case credit card payment is not possible, a proof of payment by bank wire shall be sent to the ASTP-Proton secretariat at least 2 days prior to the event.

Administrative fees related to overdue payments
Additional administrative fees are fixed for overdue payments:

• An administrative fee of €25 per participant will be due in case payment is not received by ASTP-Proton within one month from invoice date.

• An additional administrative fee of €35 per participant will be due if payment is still not received by ASTP-Proton within three months from invoice date.

• Payments that are more than three months overdue will be handed over to a debt collecting agency. All extra costs involved will be credited to the debtor.

Cancellation policy
Cancelling and refunding your registration fee is possible up to 3 weeks before the actual event takes place. An administration fee of €95 will be charged in case of cancellation. Please note that refunds are no longer possible after this date. In case you are unable to attend an event you signed up for, a substitute delegate is welcome to take your place at no extra charge. Please inform our Event Coordinator Ms. Suzanne Dedding in writing in case of a substitution.

Cancellation by ASTP-Proton
ASTP-Proton reserves the right to cancel an event. Participants will be offered the choice for a full refund of the participation fee or to be credited for the equivalent amount in the participation fee of any future ASTP-Proton event within one year. Personal expenses in terms of, for example, travel and/or hotel bookings are not refundable.

ASTP-Proton shall not be liable for damages in relation to the cancellation or postponement of events due to causes that are beyond its reasonable control, including (but not limited to) acts of war, acts of terrorism, fire, floods, strikes, delays in transportation.

Insurance policy
ASTP-Proton cannot accept any liability in relation to personal injury or loss of and/or damage to personal belongings of event participants, either during or as a result of the event. These should be covered by your travel or similar insurances.